Group Sales Assistant
Company: Wahooz, Roaring Springs & Galaxy Event Center
Posted on: May 15, 2022
Group Sales Assistant at Wahooz/Galaxy/Roaring Springs
Reports to: Sales Director
--- The Sales Assistant is responsible for helping with logistics
to ensure the successful execution of events at the Galaxy Event
Center, Wahooz, Pinz and Roaring Springs. Events include
conferences, meetings, galas, trade shows, corporate and non-profit
events, holiday parties, school, church, and family events.
--- Develop a positive working relationship with the sales
representatives, banquets team, operations, and IT departments to
ensure the outstanding delivery of group events and repeat
business. -Engage in courteous, professional, and prompt
communication with all internal departments.
--- Support the sales staff by entering groups into the reservation
system, calling for deposits, sending confirmation emails and
gathering details to ensure the successful execution of group
events. Invoice group leaders after event is complete.
--- -Take reservations via phone and email for groups of 30 or
fewer guests. Upsell when possible. Complete Reservation Checklists
to ensure all details are set.
--- -Quickly develop a warm, friendly, professional rapport with
group leaders, giving them confidence that we are proactively
driving the event planning process every step of the way. -Respond
within the same business day whenever possible
--- Properly enter all information into a BEO (Banquet Event Order)
in Caterease (event planning software), as well as updating
contracts and other forms accurately.
--- Accompany Group Sales Representatives on walk-throughs with
group leaders, and update all notes in Caterease immediately.
--- Coordinate with outside vendors such as production companies,
rental companies, DJ's, etc.
--- Run weekly reports and participate in Sales & Banquets
--- Complete other administrative tasks including sending out
post-event surveys, printing tickets, creating fliers, and checking
Keywords: Wahooz, Roaring Springs & Galaxy Event Center, Meridian , Group Sales Assistant, Sales , Meridian, Idaho
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