Group Sales Assistant

Company: Wahooz, Roaring Springs & Galaxy Event Center
Location: Meridian
Posted on: May 15, 2022

Job Description:

Group Sales Assistant at Wahooz/Galaxy/Roaring Springs
Reports to: Sales Director
Position requirements:
--- The Sales Assistant is responsible for helping with logistics to ensure the successful execution of events at the Galaxy Event Center, Wahooz, Pinz and Roaring Springs. Events include conferences, meetings, galas, trade shows, corporate and non-profit events, holiday parties, school, church, and family events.
--- Develop a positive working relationship with the sales representatives, banquets team, operations, and IT departments to ensure the outstanding delivery of group events and repeat business. -Engage in courteous, professional, and prompt communication with all internal departments.
--- Support the sales staff by entering groups into the reservation system, calling for deposits, sending confirmation emails and gathering details to ensure the successful execution of group events. Invoice group leaders after event is complete.
--- -Take reservations via phone and email for groups of 30 or fewer guests. Upsell when possible. Complete Reservation Checklists to ensure all details are set.
--- -Quickly develop a warm, friendly, professional rapport with group leaders, giving them confidence that we are proactively driving the event planning process every step of the way. -Respond within the same business day whenever possible
--- Properly enter all information into a BEO (Banquet Event Order) in Caterease (event planning software), as well as updating contracts and other forms accurately.
--- Accompany Group Sales Representatives on walk-throughs with group leaders, and update all notes in Caterease immediately.
--- Coordinate with outside vendors such as production companies, rental companies, DJ's, etc.
--- Run weekly reports and participate in Sales & Banquets Meetings.
--- Complete other administrative tasks including sending out post-event surveys, printing tickets, creating fliers, and checking in groups.

Keywords: Wahooz, Roaring Springs & Galaxy Event Center, Meridian , Group Sales Assistant, Sales , Meridian, Idaho