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Administrative Supervisor

Company: Keller Associates
Location: Meridian
Posted on: November 26, 2022

Job Description:

Keller Associates, Inc. is a multi-disciplined civil engineering firm. As a trusted advisor to our clients, we seek can-do people who do not stand on ceremony, who are not thrown off by hard work, and who believe engineering is a team sport. If that is you, apply now for our Administrative Assistant position in our Meridian, Idaho office. We need a full-time, friendly and professional Administrative Supervisor with exceptional leadership and communication skills that works well with diverse personalities. The ideal candidate can multitask while managing multiple deadlines. They have the desire to learn and grow with the company; and can lead an administrative team to success. Job Summary: The Administrative Supervisor ensures the administrative team has clear direction and adequate support to work efficiently, while undertaking administrative tasks. They assist with project coordination amongst our engineering team. Duties/Responsibilities: Manage and lead administration team across all offices and locations
Create project schedules, with milestones, due dates, and resource needs
Assist Project Managers with documentation for various phases of projects, creating summary reports for the management team
Support project managers with monthly client invoicing
Partner with managers, engineers, and staff to understand needs and provide key-go-to support
Promote and facilitate team collaboration. Build relationships and exemplify corporate values
Plan, coordinate and oversee office and company events
Review, format and produce reports
Complete special project assignments, such as compiling, printing, binding, and document delivery
Responsible for digital file management, including archiving
Ensure office organization, oversee maintenance of office equipment and supplies
Monitor office budget by managing petty cash and office credit card
Provide back up and support to administrative team by fielding phone calls; greeting clients; processing incoming mail; opening and closing the office
Perform other duties as assigned Required Skills/Abilities: Proficient with Microsoft Office Suite; aptitude to learn other software programs
Excellent communication and interpersonal, analytical, and organizational skills.
Natural problem-solver, collaborator and bridge-builder with the ability to navigate challenges, build creditability, and effectively communicate with all levels is necessary
Research, analyze, and summarize data, and prepare accurate and logical reports.
Exercise keen time management skills, meet timelines, and due dates.
Present a professional manner and possess an energetic attitude Education and Experience: High school diploma required. Bachelor's degree in business administration or related field preferred
Four or more years of similar experience strongly preferred.
Knowledge of the civil engineering industry is a plus. Our mission is simple - live long and prosper. We take a holistic approach to work. That might sound a little bit abstract, but we mean it in the truest sense: you cannot be happy at work if you are not happy at home. That is why we have created a workplace that puts a premium on helping people thrive in their careers and their personal lives. Because when you retire from here, and we hope you stay with us until you do, we want you to look back and feel proud. As federal government consultants, we must comply with government regulations, including affirmative action and required government reporting. Please review the Voluntary Self-Identification of Disability form found here to answer the questions provided at the bottom of the application process. Keller Associates, Inc. is an Equal Opportunity / Affirmative Action Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Keywords: Keller Associates, Meridian , Administrative Supervisor, Administration, Clerical , Meridian, Idaho

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