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Administrative Assistant

Company: SiteWise Corporation
Location: Meridian
Posted on: February 16, 2020

Job Description:

The Administrative Assistant works directly with the Operations teams to create work packets, enter projects into Vista, and perform partial or final billing. This includes working with the General Managers and Supervisors to provide information, follow up on questions and assist as needed. This position also uses customer systems to obtain work orders and process billing, works directly with customers as questions and issues are identified, and follows up as needed with the GMs, Supervisors and/or customer. It might also require telephones, take messages and direct calls as needed.

  • Maintain filing and spreadsheets (Knowledge of Excel a MUST)
  • Tracking work orders internally and by sub-contractors
  • Create jobs in Track Utilities software
  • Create office files for work orders
  • Download work order plans from customer software and save into online work order file
  • Create field files for jobs. File and route appropriately
  • Work directly with customers
  • Hand off both office file and field file
  • Enter customer approved invoices into company software system
  • Work directly with customers
  • Answering telephones, taking messages, and directing calls as needed
  • Working directly with customers and updating customer systems
  • 0-3 yrs. administrative experience.
  • Construction experience a plus
  • Display Sound Judgement
  • Minimum of a High School diploma or GED Prefered but not required experience
    • Experience in conflict resolution and people development Additional Requirements/Licenses/Certifications:
      • Possession of, or ability to obtain, a valid State of Residence Drivers License is required within two weeks of employment.
      • Candidates must pass criminal and Motor Vehicle Record (MVR) background checks and pass a pre-employment drug screenTrack is an Equal Opportunity Employer. Track does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.ID: 2020-2049 External Company Name: Track Utilities LLC External Company URL: www.trackutilitiesllc.com Street: 441 W. Corporate Dr.

Keywords: SiteWise Corporation, Meridian , Administrative Assistant, Administration, Clerical , Meridian, Idaho

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